Event Manager (Web3 / DLT / Blockchain)

Location

London, UK (Hybrid/Remote flexibility possible for the right candidate)

Role Summary

The Event Manager will take full ownership of the planning, execution, and post-event impact of high-profile events for Exponential Science (ES) across the Web3 / DLT / blockchain / deep-tech ecosystem.

This role requires exceptional organisation, stakeholder management, event-marketing expertise, and the ability to confidently deliver premium experiences in fast-moving, technically sophisticated environments.

You bring initiative, operational clarity, and calm control under pressure — delivering events that create measurable results.

Key Responsibilities

End-to-End Event Management

• Lead all logistics and communications: venue selection, speakers, attendees, production/AV, travel, vendors, partners, contracts
• Shape event concepts and formats (theme, objectives, audience) through delivery and evaluation
• Manage detailed timelines, risk mitigation, vendors/staffing, and on-site execution
• Maintain real-time visibility of plans and progress across the ES team

Event Marketing & Growth

• Own event marketing: audience targeting, outreach, speaker partnerships, sponsor engagement
• Project-manage digital collateral: landing pages, emails, signup flows, social media, design assets, signage
• Deliver strong registration, engagement, and satisfaction metrics
• Analyse event performance and implement improvements

Leadership & Collaboration

• Rally internal + external teams toward shared deadlines and outcomes
• Serve as the single point of accountability from conception → execution → debrief
• Liaise with senior stakeholders, sponsors, research leads — crisp progress updates, clear risks + approvals

Budget & Finance

• Own budget and P&L: set cost plans, control spending, negotiate contracts
• Maintain premium quality while ensuring cost efficiency
• Reconcile costs post-event and archive learnings

Ownership, Reliability & Detail

• Sweat every detail: logistics, timing, VIP experience, production, signage, hospitality
• Adapt calmly to last-minute changes — problem-solving in real time
• Propose new formats and continuous improvements

Required Skills & Experience

• Minimum 3–5 years professional experience in event management (tech, Web3, fintech, innovation preferred)
• Proven track record delivering successful and high-impact events
• Strong leadership, negotiation, and cross-team coordination
• Budget ownership + vendor management capability
• Excellent communication in English (written + verbal)
• Thrives under pressure and shifting priorities — proactive accountability

Nice to Have

• Web3 / blockchain / DLT ecosystem familiarity
• Experience with conference technology (virtual/hybrid platforms, livestreaming)
• Understanding of event tech + CRM systems (registration platforms, analytics)
• Creative flair for experience design or audience immersion

How to Apply

Send your CV and a list of events you have managed
to o.fedoseeva@exp.science
Subject line: Event Manager Application – [Your Name]

Please also include:

• Evidence of success for each event
  (e.g., audience size, NPS/feedback, revenue/sponsorship, key speakers secured, press/visibility, ROI)
• Links to press materials, photo galleries, speaker pages or video recaps (if available)
• Short note outlining your role vs team in delivery

Applications are reviewed on a rolling basis — early submissions encouraged.